Sunday, October 9, 2016

7 Tips to Improve Your Personal & Professional Productivity

How can you improve your personal productivity? It's something we all wonder. We all want to be more productive than we are today. And to be more productive and have more results (and better) we do not need to transform ourselves into machines to do more, and we stopped to sleep, to check the mail or social networks, much less to stop doing activities outside of work .

Quite the opposite.

To improve your productivity you must start with the basics: yourself.

7 Tips to Improve Your Personal & Professional Productivity
No, it is not just a cliche.

If you want to really increase your productivity you should focus on doing activities that are important and bring results, and stop doing those without. And you will see that to increase your performance at work, the key is you.

Taking a definition of "productivity" of Wikipedia say it is "the relationship between the results and the time taken to obtain: the shorter the time it takes to obtain more productive desired result is the system."

Now you know that's not about how many activities you do, how many hours they devote to work. You will only be productive when you identify the key activities that will help you achieve the results you want, and delete those that do not. So you spend less time and resources, focused on what's important, and you'll get the best results.

In this article I will share simple ways to improve your productivity tips from this approach.

7 Tips to improve your personal and professional productivity

#1. Sleep well and wake up early

This goes against what we do often but it is as simple and natural to be more productive.

How many times have you stay working late thinking that accomplish more, or can catch up with what you wanted to do that day?

The reality is that if you sleep well and get up early, will surrender more than slaving all day or so until later.

How many hours mean "sleep well" is very personal, but the recommendation is to sleep more than 6 hours to 8 hours as "normal" possible, ie times, we will not rest in the same way if we sleep 4am. am-12pm. if we do 11pm. to 7am.

In addition, neither we take the opportunity in the same way the day or the best hour performance of our brain.

The brain has moments of higher performance than others during the day. According to our routine it is important to identify those moments and develop activities that allow us to maximize the moments of greater lucidity.

Thus, for example, it is more productive than you sleep at 11pm. and you get up at 7am. to have a super productive time for your business before going to work. And it will be less productive than just stand at 12pm. They are doing something because it is very likely that you're trying to finish solving night, with a good rest so you solve the next day at 7am. in less time.

The first tip to increase productivity, perform better and make the most of every moment regardless of the number of hours but rather focus on our brains and our bodies are at peak performance is sleep well and take advantage of early hours of the morning.

#2. Have a morning routine

When and rest well, a habit that will multiply the results of your rest and you do during the day is to have a morning routine.

Having a routine is something that becomes automatic, and consists of a couple of activities that make us well, allow us to start the day in the best way, focusing on the most important, with energy and stress. In other words, have a morning routine ensures us to increase productivity of the rest of the day.

It also involves devoting time to oneself, even if a few minutes. And this is the basis to be well fully and do the best in every area of ​​our life, not just think about work or in our business.

Start with a daily routine is to balance doing the most important thing before the routine and daily runs catch us.

This routine is very personal. It can be 10 minutes, half an hour, an hour or more. It depends on your situation, your activities and what you will work better. There are many routines as people.

Many artists and writers had recognized very personal work routines and the view of others, strange. Everyone understood that creativity needs a structure, and each gave it as best it was him.

There was a writer who could only write when I was a cow nearby. Yes, it sounds totally absurd but take this example 100% real life so you can see how personal are the activities that each person can serve.

Some items that I suggest you experience in your morning routine are:
  • Get some exercise, even a few minutes. It is best to be aerobic, so you active and gives you energy to start the morning. 10 minutes of running, biking, jumping rope or walking. It can also be yoga or any exercise elongation. 
  • Meditate (you'll see more of this in item 7). 
  • Take water and / or a drink you enjoy and makes you feel good (green smoothie, fruit juice, tea, coffee, etc.) 
  • Review your day, organize, think what you will do and what not to do taking advantage of this quiet space to prioritize. 
  • Watch a video to inspire you, show you something, you connect ideas early. Without doubt the best place to find all that is TED. 
  • Read something that works for you as an inspiration and energy.

#3. Work in blocks of work breaks

How many times we fall into the bad habit of working hours and hours without getting up from the desk rather than go to the bathroom or get something to eat? More than we like to admit.

This seriously affects our work and personal productivity.

If you want to improve your personal and labor productivity do not have to work harder, you have to work better focused in blocks with breaks, or yes.

Some studies claim that the ideal is to work in blocks of 52 minutes and have 17-minute breaks.

I have experienced and I find it fantastic. A block 52 minutes allows time to focus on a subject and a complete important task. And a break of 17 minutes is long enough to relax and do something useful like taking a bath, sort things out, exercise.

You can begin to experience the work in blocks with breaks slowly:
  • The first week: Blocks of 25 minutes, 10-minute breaks. 
  • The second week: Blocks of 30 minutes, 10-minute breaks. 
  • The third week: Blocks of 45 minutes, 15-minute breaks. 
  • The fourth week: Blocks of 50 minutes, 15-minute breaks.
So you'll be increasing the number of minutes of each working block and progressively exercise the concentration in those blocks. You will also have significant breaks that allow you to rest your eyes, mind and return to a new block of renovation work.

Two extra tips to work in production blocks with breaks:
  • In reviewing breaks avoids social networks, be chatting with cell. To take advantage and really fulfill their role, uses those few minutes to order, get some exercise, walking, cooking, take a bath, getting things ready to leave later, etc. 
  • Organize your tasks depending on the blocks. If it is a simple task assign it a block. If speculation is a complex task and assign two or three short block or long block, etc. Remember that you will experience at first but you will leave knowing yourself and learn to manage the blocks and breaks you as best result.

#4. Do less, only what's important

When you decide what to do that day, at work or in your business, do the following:
  • Make a list of activities that you thought to do.
Ask yourself: 
  • Which of these activities it is the most important? 
  • Which of these activities, if not today did not affect my most important goals? 
  • Which of these activities if not never did not affect my most important goals?
Once you've removed several activities with those questions, activities that you are together and sort them according to what is more important compared.

#5. Take a moment and a system to check the mail

We have the mistaken notion that mail is the number one enemy of our productivity, but it is not.

The problem is that not always have a system to check the mail or assign a specific time. As with social networks, messages and notifications reach us at all times. The outstanding question is how we are about it, what we use and what time decided to pay attention.

The mail and social networks are fantastic tools to connect with people who have our same interests, people we admire or who are far away.

But they are also important temptations when it is costing us focus on the most important work. Looking facebook is entertaining. Check the inbox makes us feel "occupied".

To increase our productivity we need not feel that see the mail or social networks is a sin. We just have to learn to handle in terms of our goals.

For that keep a system and a time to check the mail and social networks.

You can use it as an incentive to meet the most important thing you set out "when x is important task done, I check facebook". Or spend half an hour a day to process and respond mails, on a schedule other than your more creativity: noon before lunch, at night. So you will take advantage the early hours of the day are the most productive and know that there is already a moment to see him mail.

Also, something that for a while I worked wonders, you can have mail networks and automatically start without the password. This means that every time you open a tab and put the "f" to be your facebook open automatically (yes, we've all done;)) that facebook is open but asks you for your username and password every time you want to enter .
I can assure you, this will help you not only to come as often as they involve more work and those extra 30 seconds are enough to think you're actually doing something more important thing and is not the time to enter facebook.

And voila, you will close the tab and you will continue working :)

# 6. Automate everything you can

Almost everything can be automated. For each activity you set out to do, it first looks if not invented an application to automate it.

And if the balance is worth your time or you will bring more results positions in key activities you can delegate tasks that are more automatic X or monotonous and do not require your creativity. For example, if you have a website is more important that you write and believe the contents and automatic sending the newsletter, or deletes the graphic design work of a guide.

Try to automate all activities that are monotonous or that do not require your creativity.

Free yourself time to devote to the most significant activities that you could not do yourself. Everything else, automatically with any software or application, or delegate it to others.

# 7. meditate

Meditation is a habit of productivity without any doubt.

What does this strange practice to be productive and achieve results?

As one of the enemies of work and personal productivity is stress.

And how combat work-related stress, stress of everyday life, stress we bring home from work?

How to break the concerns to sit down and work on our own business?

How do we start the day calmly without being stressed by the schedule, because it's getting late, all we have to do next?
Meditate attack this enemy and allows us to be calm and balance.
Do this and see your stress is reduced and increases your productivity:

  • Sit comfortable anywhere in the house where you do not mind anyone (a chair, a bed, a chair, floor). 
  • Place an alarm to sound within 10 minutes. 
  • Close your eyes and focus on your breath, do not try to breathe differently, just focus on paying attention to your breathing. 
  • Try to ignore the thoughts that come to your mind, do not despair it is normal to see, when they appear again think about your breathing and try to empty your mind. 
  • Try to be present 100% at that time, feel your body, your muscles, your limbs. Try to be very aware of what happens in your body and keep breathing.
Do this 10 minutes each day to penalties you start the day, before sitting down to work on your business, anytime you need them and see how the next time those minutes of meditation are the most productive and focused on your day.


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